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category: wedding advice & tips

How Many Wedding Invites Should I Order?

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

How Many Wedding Invites Should I Order?

When it comes time to order those wedding invites, many brides just count the number of their guests on their master guest list and think, that’s that. Well, we’ve got two things that every bride needs to know before they order too many or worse, not enough, wedding invites.

 

TIP #1: No. of Invites ≠ No. of Guests

First things first, you do NOT need as many wedding invites as you have guests!

While it might seem like common sense, many times at idieh design we hear that the wedded-couple-to-be needs 200 wedding invites. When in all reality, they are expecting 200 guests to attend the special day. The best way to combat this mistake is to remember this rule of thumb:

200 guests = approximately 100 wedding invites. 

 

TIP #2: 60% Rule

The second tip brides should put to good use before they want to order their wedding invitations is, start out with just 60% of your total guest list. But wait, don’t I just need exactly half of my total guest list?

In a perfect world, yes darling, you would. But think of it like this – wedding invites are sent to couples. Then you need to consider the families with children and any single and looking invitees. While this mix of guests can even each other out, generally speaking, the extra 10% is covered.

Now, we’re not saying you should go out and order whatever 60% of your total guest list ends up being. All we mean is that it is a great place to start to get an estimate of what your actual numbers will be and help you determine your budget.

 

TIP #3: Lines = Invitations

What’s the best way to figure out the actual numbers?

Luckily for you, we have a tried and true system that allows you to stay organized and it helps make the invitation process easier down the line. (Want it to be EVEN easier?! If you choose idieh design for your stationery needs, we offer the option to digitally print the return and guests addresses for you, too! SCORE.)

To get started follow these steps:

1. Use a spreadsheet – Excel is a great example.

2. List each household you need to send invites to in a separate row. For example:

  • Each Couple in its individual row (Mr. and Mrs. Smith)
  • Each Family in its individual row (The Smith Family)
  • Each Single in its individual row (with or without plus one)

Note: Make sure you include yourself, your bridal party, and the parent’s of the soon-to-be newlyweds. While it might seem ok to skimp out on ordering their invites, because duh, they are invited, these are the people who will cherish the invitations the most. 

3. Once you’re done, if everything has been inputted into the spreadsheet correctly, the number of lines within the spreadsheet will be the number of wedding invites you will need. Yay! So easy!

 

TIP #4: Order Extra

You’ve got the exact numbers now, but you’ll still need just a few more. You might be thinking, “Huh? I thought I had my numbers down?” Let me tell you from experience, you will thank yourself later by ordering extra.

Start with at least 10 extra wedding invite added to your guest list total from the spreadsheet. That’s a minimum you should stick to. Have a think on this for second. Let’s say your guest list is at 200 and you’re spreadsheet indicates you need to order 100. Add in an extra safe cushion of 20% to cover all emergencies and order 120 wedding invites.

20%? That’s way more than I will ever need! Before you forego the idea of this comfy safety net, consider all the scenarios that could possible happen in the two months before you need to send the wedding invites to the post office.

A.) Mother of the Groom insists on adding 4 more guests to the list.

B.) You’ve realized you forgot to invite your great aunt Jane.

C.) Your mother decides she needs to invite a few people from work.

D.) Your grandmother tells you she wants to keep one for posterity – and then so does your mother, the mother of the groom, etc.

E.) Your Groom insists you send an invite to his college buddy who is overseas – even though they won’t be coming to the wedding.

And we still haven’t considered any invitations that could get lost in the mail or returned due to having a wrong address!

Bet that extra 20% sounds like a lifesaver now!

All things considered, do yourself a HUGE favor and order just a few more invites to have on hand in any scenario or situation. Wedding planning is stressful enough as it is and if you can save yourself the headache, or worse, a last minute panic, the better! (Believe me, it’s WAY more costly to have to order more invites down the road then ordering them all upfront.)

Wanna learn more awesome and helpful tips about the wedding planning process? Check out our GIRL TALK SERIES for more!

Tell us about your wedding planning experience! How many invites did you order and why?

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7 Rules for Cutting Your Wedding Guest List

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

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As a bride to be, you’ve got a lot on your plate when it comes to planing your big day. One of these being the wedding guest list. No matter what type of bride you are or what type of wedding you are having, every bride experiences a moment of ‘Should I invite them?’ At idieh design, we’ve gathered the seven rules you should keep in mind when making cuts to your wedding guest list.

Keep in mind, these rules are BASIC guidelines you should consider when you are making cuts from the wedding guest list. At the end of the day, we suggest going with you gut and following your heart. They know best. 

1. Same City

Just because you live in the same city as a potential invitee doesn’t mean you have to invite them. If you see them out at events or bars often, but don’t hang out regularly, don’t feel obligated to invite these acquaintances.

 

2. Old Hook Ups

This one is easy. If at any point the invitee has had more than friend-status relationships (you know what we mean) with either the bride or groom, it’s probably best to leave them off the list. The last thing you need is someone getting a little tipsy and trying to make a speech about ‘the good ol’ days’.

 

3. Co-workers

Everyone considers inviting those they work with, but before YOU do ask yourself “Outside of work, do I have anything in common with this person?” If not, don’t worry about inviting them. More often than not, they aren’t feeling the expectation to be invited, either.

 

4. Don’t Know Your Future Spouse?

Is there a potential name on the list that hasn’t even met your future spouse? It’s ok to cross off their names as well. A wedding is a celebration of the joining of two souls and if a guest doesn’t even know one of those souls, well, let’s just say they aren’t top priority to witness the special occasion. (The exception to this would be if you just haven’t had a chance to meet up in this thing called life. It happens. The wedding could be the perfect opportunity for them to meet!)

 

5. Plus Ones

Here’s where things can get tricky. Typically those in the bridal party get to bring whomever they like-it’s kind of a small thank you for being in your wedding. Sometimes couples use the ‘no ring, no bring’ rule, yet it’s many times an unrealistic rule to follow. Our advice is that if the ‘plus one’ has only been around for a short time, don’t feel obligated to invite them. But, we do feel it’s common courtesy to invite ‘plus ones’ that have been in your guest’s life for a significant amount of time. Our best advice, put yourself in your guest’s shoes. What would be your expectations?

 

6. Five Years From Now

If you are looking at a potential guests name and still aren’t sure whether or not to invite them, ask yourself where you think the relationship with them will be five years from now. You don’t want to look back at wedding photos to see a face you haven’t seen, well, since the wedding.

 

7. Guilt Trip

Is there anyone on your list just because you feel guilty about leaving them off? Were you invited to their wedding and you’re feeling the pressure to invite them to yours? Don’t let the guilt trip win. If it feels forced, it probably is. Invite guests that feel natural and that you GENUINELY want to be there to celebrate your love story. It’s best for all involved.

 

Wanna learn more tips about the wedding planning process? Check out our GIRL TALK SERIES for more!

At the end of the day, it is up to you. It’s your big day and your own love story. This is YOUR wedding, so we suggest choosing authenticity over approval. Like we say, “Own Your Story. Live Your Style.” (a.k.a Keep it real.)

Are you in the process of cutting your master list? Where are you struggling the most?

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When Should I Send Out My Save the Dates

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

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Once you and your fiance have made the engagement official (Hello Bling!) you might be asking yourself, when do I send out my save the dates?

There are a few things you should keep in mind when you are ready to get started on your save the dates and we’ve got the need-to-knows all in one place.

SETTING THE DATE

First and foremost, you need to decide on a date. This can be a date that is special to you and your fiance, like the date of your first date, or it can be a date that will suit the wedding planning process. Or maybe you choose a date based on the season. (Let’s be honest, we don’t advise getting married in July in Arizona. Woah hotness.) Once you have a date in mind, make sure the venue of your choice has your date available. If they give you a thumbs up, and you’ve officially booked your venue, you are ready to roll!

TAKE ENGAGEMENT PHOTOS

Smile! Once the date is set, get out there and have some photos taken. An engagement photo shoot is not only a wonderful way to commemorate the engagement, but your photos can also be used on your save the dates. It is important to note though that you don’t HAVE to use your engagement photos on your save the dates to announce the date of the celebration, but it’s definitely an option.

WEBSITE

Do you plan to have a website where guests can go for all the deets of the big day? If your guests will be traveling, regardless of location, it is good etiquette to include further information (such as hotels) or a reference to your branded wedding website so guests can begin making plans as early as they like.

The save the date is great way to begin to introduce your guests to these details so we advise you have your website mostly done before the save the dates head out the door. That way you can include your website address on your save the dates and give your guests the inside scoop!

WHAT TO INCLUDE ON THE SAVE THE DATES

Save the dates should include all the details your guests need to know so they can start planning and getting excited!

  • “SAVE THE DATES” (or come up with your own saying)
  • The couple’s names
  • Wedding date (or dates if it is a weekend wedding)
  • Location – City & State
  • Notice for the formal invitation to follow
  • Website address

MAIL THE SAVE THE DATES

Now for the fun part, sticking these bad boys in the mail! To make your job a little easier, you can use personalized return address labels. But, it’s always nice to hand write your guests addresses. (Or if you have us tackle the save the dates, your guests’ & return addresses can be digitally printed to match the save the date. AWESOME!) This will give each of your save the dates a little extra touch that your guests will notice.

Once you’ve got all the envelopes labeled, stamped, and sealed, pop ’em in the mail box. Make sure you send out those save the dates 4-6 months before the actual wedding date. For a destination wedding or wedding on or near a major holiday, we recommend the save the dates be sent 6-8 months in advance.

Mailing out your save the dates as early as possible gives you and your guests plenty of time to prepare for the wedding date. Your guests will be able to arrange travel, ask for time off of work, and arrange pet or child sitting.

Make sure you keep a few spare save the dates in case of mail emergencies (lost in the mail, returned due to wrong address, or last minute additions) and so you can have a small keepsake of the beginning of your wedding planning process!

BONUS TIPS!

Save yourself some trouble and send save the dates to every guest that is invited to the wedding. Save the dates aren’t meant to just be sent to out-of-town guests.

Address the save the dates appropriately. For example, if children are welcome, address the save the date to ‘The Smith Family’. If children are not welcome, address it to ‘John and Jane Smith’. In addition, if you know your cousin has a serious boyfriend, but you don’t know his name – find out! That way it is totally clear to your guests who is invited.

Wanna learn more tips about the wedding planning process? Check out our GIRL TALK SERIES for more!

Tell us! What’s been your biggest struggle when sending out your save the dates?

 

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Where To Start: Starting A Wedding Guest List

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

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The dates have been set and you’ve selected your venue. Yay! Now that you know when & where it’s all going down, you can now focus on the next step in the wedding planning process – inviting your guests. But wait a minute, who do you invite? Yikes.

Before you get overwhelmed with the potential wedding guest list, let us guide you towards an easy way to get started. That way you can have the confidence to be sure you don’t miss that important distant relative or your fiance’s best friend from his college days. 

Prepare Yourself

Take a moment for yourself to think about all those faces and names coming to mind. Grab a cup of coffee (we prefer tea or hot chocolate!), and a pen and paper.  Also, make sure you have a chunk of solid quiet time to yourself so you can focus and get some serious shit done.

It’s important to realize that the blank piece of paper in front of you won’t be blank for long and you’ll have names circled and crossed out before you know it. You simply just need to START! So, let’s get started!

Start to Brainstorm

Make three columns on TWO sheets of paper. One sheet is for the bride’s invites and the other is for the groom’s invites.

Label at the top:     FAMILY    FRIENDS    OTHER

Start with yourself and place the faces and names that are swirling around in your mind onto the paper. No particular order needed at this point, just put them in the appropriate columns. Use the “labels” to help you focus on different relationships in your life. PRO TIP: Try not to let your mind get ahead of your pen. We know it’s hard, but you’ll save yourself the hassle of trying to read your writing later in the game.

We recommend focusing solely on the names. Don’t even begin to tackle the actual addresses of this list. That can quickly become overwhelming and we don’t want that.

Now once you’ve finished with all the peeps you know and love, get started on the groom’s invites. Although you might find that you know all his family and friends, often times there are a few random people you didn’t think of, so this is a great time to have him give the list a once over to add or remove any names. (Or better yet, have HIM make his own list! Hells yeah.) This is also a great way to get the groom involved. Win win! 

Master List It Up!

Consider these two lists together to be your master list and a great start to your FINAL wedding guest list! Your list is sure to evolve over time and you’ll continue to think of people you forgot as well as people you are okay with removing, but these first steps will have you on your way to stress-free guest list in no time.

Next up will be compiling all the addresses, but you can use this list to check those each off, one by one. And once you start to gather those addresses, have a look here at our Importance of Invites to find out more!

Still having trouble tackling the guest list? Tell us, what’s holding you back from starting your wedding guest list?

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Importance of Invites

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

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The big day has been finalized and it’s time to start sending out the invitations. YAY! While it might seem like a daunting task because of all the details you need to think about, don’t worry! We’re here to help! Making sure you DO send out invitations is vital for having a successful wedding and/or reception. And let’s be honest, who doesn’t want that?

Many times the wedding invitations are overlooked or rather viewed as a minor part of the wedding. Furthermore, it is often said ‘Don’t worry about getting nice invitations or doing them at all. People just throw them out anyways.’ GASP! We die.

However, this initial part of your wedding planning will set the tone for the overall wedding itself. Not to mention, the information you are sending out will be more than necessary for a successful wedding. While there will always be a few out there who will try to convince you it’s not worth the hassle or the money, there are a few reasons you will absolutely need to send out invites. Not to mention all the fun you will have during the process.

 

 Setting the Tone

The wedding invitations are what sets the tone for the entire event. Something we like to call “leaving a paper trail of pretty for your guests”. When your guests open the envelope for the first time they will automatically start to envision the big day. The chosen fonts and styles of the invitation will reflect your personality and love story for your guests as well as give them hints to the wedding day celebration.

If you are planning an extravagant event with fireworks – um, AWESOME!, – your invitations should reflect this. If you opt for a Halloween-themed wedding, your invitations should showcase this and we’ll consider you as the “coolest person on the planet”. The same concept applies for the more private and intimate wedding ceremonies. Bottom line, the wedding invitations let guests know right away what to expect about your big day.

 

Creating Feelings of Excitement and Anticipation

Checking your mail and seeing a fancy envelope creates a sense of excitement of something great to come. Since mail is fewer and far between these days, sending out the save the dates and wedding invitations will have your guests looking forward to checking their mail on the regular as well as attending the romantic event itself. EEK! How excited are YOU?!

Once the guests open the invites, there will be a sense of glee and excitement that THEY get to attend YOUR wedding in a few weeks. If one thing is for certain, people love celebrating happy occasions and weddings are one of the happiest events in life to celebrate. Your guests will be counting down the days while they look forward to attending the celebration of your love story.

 

All the Details Your Guests Need to Know

Giving your guests the wedding invitations will provide them with all the essential and necessary information they need to know for your wedding. A great invitation will not only have style and reflect the personalities of the soon- to- be wedded couple, but it will serve the purpose of informing your guests about all the details of your big day. In other words, an invitation stationery suite is a MUST HAVE for any wedding. No ifs, and, or monkey butts about it. 

Keep in mind that the more personalized an invitation looks and feels the more your guests will see that YOU have put your heart and soul into organizing your special day. We can all fist bump to that!

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Are you in the process of picking out your invitations? What are you finding challenging? What are you loving about the process? Share your story with us here!

Should I Use Escort Cards or Place Cards

Welcome to the idieh design GIRL TALK SERIES! We’ve made it our mission to guide brides in their wedding journey with some legit advice about wedding stationery, planning, and all things in between.

We want every bride’s experience to be as smooth as possible. So we’ve gathered all the best tips and advice you could possibly need to help plan the wedding of your dreams.  Find more tips & tricks here.

WeddingEscortCardsPlaceCards

One of the more debatable parts of wedding stationery is the wedding escort cards versus the wedding place cards, the question of which is which and if I need both? More often than not, the two are often confused as being one and the same, but they each have their own purpose. Super confused? Don’t worry! We’re here to explain the pros and cons of these special little cards that are one of the many wedding stationery pieces that help put your love story on display.

Escort Cards

If you recall, the escort cards are used to inform guests where they will be sitting during the dinner. Typically, your guests will pick up their cards before they enter the reception and these cards contain the guests’ names (as a couple) and their assigned table number. *Note: If your guests are choosing a meal selection on the RSVP, you’ll need to create the escort cards per person instead of per couple so their individual meal selection can be identified in some way for the catering staff.  (More on this later!)

When it comes time to decide on the look of your escort cards, this is where your artistic self-expression can run wild. Our favorite part of planning! This is where the modern-day brides can cease the opportunity to let their personalities and love story sparkle. And who doesn’t love that?

Pros of ESCORT Cards

  • The chance to express your creativity and personality through the individual cards.
  • Fun and unique opportunities in how they are displayed.
  • An easy way to tie your theme (what we like to call “wedding brand”) together.
  • Your guests are going to love them! Especially if they are off-beat and unique.
  • Guests can have a little personalized keepsake to remember your big day.
  • You have control over where your guests sit, making sure they are with friends & family.

Cons of ESCORT Cards

  • Sometimes guests can have difficulty finding their name.
  • It requires some time commitment and organization on your end.
  • The process can be stressful, but there are ways to minimize that! (We’ll share more on that, too!)
  • If you are choosing not to hire a wedding planner, who will be setting the escort cards up on the big day? (It definitely can’t be you!) PRO TIP: Put your escort cards in ALPHABETICAL order BEFORE the big day and it will be MUCH easier & quicker to set up the display.

Place Cards

The place cards are used at the actual tables to determine the seats of your guests. Typically, it’s not advised to have place cards without escort cards, or your guests will be spending the entire reception searching for their seat. (The only exception would be if you are having a smaller wedding and there only a few tables, preferably 1 or 2, then it would be okay to opt for just place cards.)

The place cards make it easier for any catering or wait staff to deliver food, as well as let your guests know where they need to sit. (Like we mentioned above, the escort cards can help with the food selection, too, if necessary.) Once again, you can let your creativity soar when it comes to the design of the place cards.

Pros of PLACE Cards

  • The pros of place cards coincide with the pros of escort cards.

Cons of PLACE Cards

  • The same as listed above under the escort cards.

       PLUS

  • The place cards require even MORE time & organization as it’s an extra step to assign each person to their specific seat outside of first assigning them to a table.
  • An additional expense for stationery that isn’t always necessary. Instead, put the investment towards a festive wedding menu to add more punch to each place setting.
  • Additionally, your guests might have a hard time finding their own place card. That’s when you’ll start to see people wandering around in circles at each table searching for their designated seats. Who wants that?!
  • Outside of escort cards that still require someone to set them up, it’s more time consuming to set up place cards as you have to go seat by seat and make sure they all coincide with your diagram.

If you prefer, wedding couples sometimes opt to have place cards for the head table ONLY to assign the wedding party to a specific seat. This is easily manageable and doable.

When it comes down to it, you should choose to use whatever system will work for YOU and your guests in helping them find their seat. And now that you know the pros and cons of each, you can guide your guests in the right direction with your own know how. SCORE!

Did you learn something new today? How are you designing your wedding escort cards or place cards? Are you using one or the other, or even both? Let us know below!

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